HOTEL RESERVATION DEADLINE JULY 3, 2018

TRI-STATE RESPIRATORY CARE CONFERENCES,   INCORPORATED EXHIBIT BOOTH AGREEMENT

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TRI-STATE RESPIRATORY CARE

CONFERENCES, INCORPORATED

EXHIBIT BOOTH AGREEMENT

 

We hereby make application for exhibit space(s) indicated below, for our use at the 46th

 Annual Tri-State Respiratory Conference, to be held at the  Beau Rivage Resort and  Casino

Biloxi, Mississippi  August 2,3 & 4 2017. It is agreed that the, the  Beau Rivage Resort and  Casino

Gulf Coast Event Services Inc and the Tri-State Respiratory Care Conference

Incorporated, manager of the exhibit show, will not be liable for any damage to or loss

or destruction of any exhibit, or for any theft or disappearance of any of the property

contained in or about the booth of the exhibitor, whether such losses are caused by

negligence of  Beau Rivage Resort and Casino , Gulf Coast Event Services Inc., or Tri-State

Respiratory Care Conference Incorporated, its officers, agents, employees, or

otherwise; all claims for such loss, damage’s theft being expressly waived by the

exhibitor agrees to indemnify and hold the, Gulf Coast Event  Beau Rivage Resort and Casino

Services Inc., and the Tri-State Respiratory Care Conference, Inc. harmless for such

claims.

REGISTER ON-LINE at http://www.tsrcc.net (credit cards accepted)

REGISTRATION

Exhibitors should register at the exhibitor's registration desk on Wednesday

after 12:00 Noon. Identification badges will be provided and must be worn at all times.

Three exhibitors per single booth, four exhibitors per double booth and five exhibitors

per triple booths will be allowed. Additional exhibitors may register at the rate of

$50.00 per day per person. There will be a $5.00 fee charged for replacing lost name badges.

 

 VENDOR PROCESS FOR BRINGING EQUIPTMENT INTO THE SITE

     The security policy and procedures are the same as last year.   Vendors can call when they are 15

minutes out and we'll have someone escort them up. Call 228.424.4262OR they may go to the

 employee entrance to get a visitor's pass that will be good all day. The employee entrance is through

the bus lobby, double doors to the north, take a right through another set of double doors then another

set, then up the escalator, security will be to your left. 

Exhibitors should prepare their booths between Noon and 3:00 P.M., on Wednesday.

The exhibit area will be open on Wednesday from 4:00 P.M. to 6:00 P.M., Thursday from

9:00 A.M. to 10:30 A.M.  Late arrivals will not be allowed to set up during the first exhibit session.

For security purposes, during the period that the exhibition area is closed, no one will be

 allowed in the area. Unless otherwise instructed by you, your booth sign will include the

 name of your firm.

It is agreed that sections or side wings on display units will not extend so far as to interfere

with the visitors’ view of adjacent exhibits

EXHIBIT SESSIONS

     As usual, TSRCC will host it’s “Getting to Know You” with food and refreshments in the exhibit hall

from 4-6 pm. Thursday’s exhibit session “Coffee with the Exhibitors” will be 9:30 to 10:30 A.M.

with light breakfast items served in the exhibit hall.

VENDOR CEU’S

Vendors wishing to receive CEU's must be AARC members and must attend lectures.

Vendors must document the lectures that they attended by turning in the answer sheet/

questionnaire when they leave the meeting. Failure to abide by these policies means

that no CEU's will be awarded, no exceptions. Non-member vendors may pay an

additional fee of $100 to obtain CEU's under the policies outlined above. The fee will

include an opportunity to join the American  Association for Respiratory Care.

SPONSORS

Companies who sponsor a speaker will receive a premium booth space. Please contact

Exhibit hall committee for special requests in reference to your sponsorship.

All other booth assignments will be made according to the date payment is received. Booth

confirmation can be received by calling Raymond Pisani @ 985-380-4517 or e-mail

This email address is being protected from spambots. You need JavaScript enabled to view it. . Booth assignments will be on site. Booths will not be held

for unconfirmed exhibitors.

 

BOOTH FURNISHINGS

Exhibit booths will be set up and furnished by Gulf Coast Event Services.

All booths will be furnished with the following: 110 volt power, Six feet draped, skirted

table, chair, waste basket, ID badge, and sign provided. A single booth section for this

show is 6 ft deep by 8 ft wide, with an 8 ft high backdrop and 4 ft high side rails

 

Compressed gas needs should be handled by your company. You can contact

Nordan Smith Inc. at 228-832-1628.

Arrangements for other items needed can be handled through our setup company.

Contact Gulf Coast Event Services @ 1-800-488-3836.

DO NOT SHIP ANYTHING DIRECTLY TO THE HOTEL

.

BOOTH SIZES AND PRICES

PLEASE INDICATE IF YOU NEED POWER.....YES.........NO......CIRCLE ONE PLEASE

Single Booth . . .. $500

Double Booth . . . $800

Triple Booth . . ... $1000

 

 

Make checks payable to TRI-STATE RESPIRATORY CONFERENCE, INC.

Please submit checks to:

Tri-State Respiratory Care Conference, Inc.

Raymond Pisani

204 Tournament Blvd

Berwick, LA   70342

 

 

Refund policy: Full refunds, minus a $50 processing fee, will be made if written notice

of cancellation of booth space is made in writing at least 60 days in advance of the

start of the conference

Payment policy: Payment is due in full by Wednesday August 2 . If payment is not

received a $100 late fee may be charged.

NO EXHIBIT OPTION

 

Although we encourage the exhibition of your goods and services, we realize the

erection of an exhibit and the support of representatives may not be practical. For this

reason, we are extending the opportunity to you to support the Tri-State through

sponsorship of a speaker or social event. Should you choose to contribute in this

manner, your contribution will be acknowledged by a poster, in the programs, and by

announcement when the conference is given. If you should choose to sponsor a

speaker, all fees and meeting expenses incurred by the speaker shall be the sole

responsibility of the sponsoring company. If you would like to be contacted regarding

the no exhibit option, check the box on the fourth page of this contract and mail the

form to Tri-State Respiratory Care Conference Inc.

 

Hospitality Suites

 

The Board of Directors does not allow hospitality suites to open prior to 6 p.m., nor

later than 11 p.m. as not to interfere with the educational program.

 


 

2016 TRI-STATE RESPIRATORY CONFERENCE EXHIBITION REQUEST FORM

(Please mail in with payment)

COMPANY NAME: _______________________________________________

Contact Person: ___________________________________________________

Address: _________________________________________________________

City: ____________________ State: _____________________Zip: __________

Phone: ( ) _____-___________Fax ( ) _____-________________

Email ________________________________________________________

 

 Size of booths: single($500) double($800) triple($1000)               

Type of products to be displayed: _____________________________________

We do not want to be located in the vicinity of the following exhibitors:

We are interested in the no exhibit option: [ ] check

We wish to sponsor a speaker: [assign premium booth] [ ] check

We wish to sponsor a social event: [ ] check

We wish to sponsor a coffee or Continental Breakfast: [ ] check

 

Mail this form, with remittance to

Tri-State Respiratory Care Conference, Inc.

c/oRaymond Pisani

204 Tournament Blvd

Berwick, LA   70342

 

 


 

Dear Exhibitor:

Thank you for displaying at the Tri-State Respiratory Care Conference.

Would you please fill in the names of those who will represent your company at the meeting.

Remember you get two exhibitors for a single booth, four exhibitors per double booth and six

exhibitors per triple booths. Additional exhibitors may register at the rate of $50.00 per day per

person (limit 2)

 

ALL VENDORS WANTING CEU’S MUST ATTEND THE LECTURES

 

---------------------------------------------------------------------------------COMPANY NAME (how your sign will read)

PLEASE PRINT CLEARLY

 

1.______________________________________ AARC#_________________________

2.______________________________________AARC#_________________________

3.______________________________________AARC#_________________________

4.______________________________________ AARC#_________________________

5.______________________________________ AARC#_________________________

 

You can email your info to This email address is being protected from spambots. You need JavaScript enabled to view it. or mail to the address below

Sincerely, Raymond Pisani, 

Tri-State Treasurer, Exhibits member

Tri-State Respiratory Care Conference, Inc.

c/o Raymond Pisani,  204 Tournament Blvd,   Berwick, LA   70342